Over-ordering leads to waste. Under-ordering leads to hangry guests. When you’re planning food for an event, figuring out the right amount can be tricky—but it doesn’t have to be. This catering portion guide breaks it down so you can serve confidently and avoid the guesswork.

General Rule of Thumb for Catering Portions

Most caterers follow this basic guide per person:

Appetizers: 3 to 5 pieces per hour
Main Dish: 5 to 6 ounces of protein
Side Dishes: 4 to 6 ounces per side
Dessert: 1 slice or serving per guest
Drinks: 2 beverages in the first hour, 1 each hour after

Use this as a starting point, then adjust based on event type and guest preferences.

Adjust for Event Type

Not all events are created equal. Here's how portions change depending on the vibe:

Weddings & Formal Events

People expect full meals
Guests often stay longer
Go with larger main and side portions
Plan for appetizers, entrees, sides, drinks, and dessert

Open-House or Cocktail Events

Guests graze and mingle
Focus on finger foods and small plates
Fewer full-size entrees needed
Emphasize bite-sized apps and snacks

Showers, Brunches, or Casual Events

Light portions are fine
Add variety with small sandwiches, fruit, salads, and one sweet

Sample Portion Estimates (Per Person)

ItemQuantityAppetizers3–5 pieces/hourMain entrée (meat/pasta)5–6 ozSalad1 cupSide dishes4–6 oz eachBread or rolls1–2 per personDessert1 portionDrinks3 per 2 hours

How to Calculate for Your Guest List

Multiply each item by your guest count and event length. For example:

50 guests at a 3-hour event with a meal:

Appetizers: 4 x 50 = 200 pieces
Entrée: 6 oz x 50 = 18.75 lbs total
2 sides: 6 oz x 50 x 2 = 37.5 lbs total
Dessert: 1 x 50 = 50 servings
Drinks: About 150 servings

Don’t Forget Dietary Needs

Build in a buffer for:

Vegetarian options (aim for 10–15% of total meals)
Kid-friendly alternatives
Allergy-safe dishes (clearly labeled)

Final Tip: Add a Cushion

Always plan for a little more than your exact count—especially with appetizers or desserts. Unexpected guests, big appetites, and second servings are common.

Need Help Estimating?

Our team helps you plan the perfect amount for your event size, style, and budget. [Contact us here] for a custom quote.

How Much Food Do You Really Need? Catering Portion Guide